An intuitive design at its best!

A feature never seen before anywhere in the world!

So what is pooling?

As per Cambridge dictionary, pooling means the act of sharing or combining two or more things. The meaning does not have much of a difference either when it comes to LetUsBook.

At LetUsBook, pooling involves players, either familiar with each other or not, coming together to play a match at a facility registered under LetUsBook.

In a common scenario, if a group of players wishes to play together, one of them first books a session at a facility and then lets his friends know. They come together at the facility at the time of the game and play the match. Once the time for the booked session is over, each player pays their share of the facility fee to the friend who booked the session.

Now that you understand what pooling is, you might be wondering about the possible limitations and short-comings it may impose. Unfortunately, there are many. That is, until LetUsBook came along! With the pooling feature of LetUsBook, all the missing features of the once limited pooling process is brought to life through an intuitive design, thanks to information technology. Once you know how pooling is programmed in LetUsBook, you will appreciate its design and efficiency. The pooling process doesn’t get better than this!

Before we go into the details, please watch the following video.

Now, let us explain in details how the pooling works.

Pooling in general

LetUsBook has enabled a visual drag and drop feature for pooling. Members who wish to pool at a session in a facility drag an icon and place it in the slot where he wishes to pool. In two-player and four-player games, gender pooling is enabled; meaning that all possible combinations of genders are considered in the pooling design. For example, if you are a male and wish to pool with only males, you can specify so in the pooling. Once the minimum number of players required is pooled, the pooling is considered filled.

When a player pools, his LetUsBook wallet must have the minimum balance that is at least equal to the facility fee share of the slot in which he pools, plus the pooling fee of LetUsBook. For example, if a player wants to pool in a doubles match at a badminton court whose facility fee for the session is 200, he must have a wallet balance of 50 rupees (200/ 4) + 10 rupees that is 60 rupees to pool. If he is pooling for singles, then his wallet must have a minimum balance of 100 rupees (200/2) + 10 rupees that is 110 rupees. The pooling fee is immediately deducted from the member’s wallet, but his facility fee share is not deducted; it is withheld. This means that his available account balance will be his facility fee share less. Once all the players are pooled, only then shall the players’ facility fee share be deducted from their wallets.

There are three kinds of pooling. Let’s understand what these are.

Public pooling

If a facility allows so, any member of LetUsBook can initiate a pooling in a facility that is registered in LetUsBook. You just need to search for the facility and look for the session in which you wish to pool and perform the pooling. When the minimum number of players required to play the game is pooled, a reservation is made against the first player who pooled, and the pooling is changed to public hosting (please refer to the public hosting section below).

Private hosting

In private hosting, a player first reserves and pays for a session in a facility and then hosts it as a private hosting. After hosting a session, the player can let his play pals know about it and let them pool. When a pooling is filled, the facility fee share of the friends is deducted from their wallets and credited to the host’s wallet.

Public hosting

The only difference between public hosting and private hosting is that in public hosting, any player can pool in the session a player has hosted. As already explained, a public pooling becomes a public hosting when the team is formed.


Players are members of LetUsBook who use a facility registered in LetUsBook. Each member has a unique Member ID in LetUsBook. Each member has a unique Player ID for each type of facility. For example, a member’s Member ID may be 100000012, his player ID for badminton maybe 100000123 and for Cricket, it may be 100000878. The Player ID is automatically assigned by the system when a member plays in a sport. Members can check their Player Ids on their member home page by accessing the link ‘My PlayPals’.


Players can add other players as their ‘playpals’. This is possible through two methods. A player may request the Player ID of another player and add them as his playpal from their playpals page on their member home page. Alternatively, players may add other players who participate in a pooling as their playpals. This they can do so through their pooling page. A player can reject or accept the playpal request from another player.

Rating of Players

After a game is over, players can review and rate each other. These ratings and reviews are available for all players who use LetUsBook. This is a useful feature for players to decide on their playpals selectively.

Gender-based pooling

Looking for competitive and sporting personalities from the opposite gender? Gender pooling of LetUsBook is the best way to meet new players from the opposite gender. Who knows, maybe you’ll want to grab a cup of coffee with them after your game!

Here’s how it works: Gender based pooling is enabled only for two/four player games such as badminton, table tennis, air hockey, etc. You can specify gender preferences in your profile and accordingly can block or invite players of the opposite gender. You can also specify whether you are interested in playing only singles or doubles or both in your profile. This preference is enabled in the session you host. However, you may override this dynamically for each game.

Multiple pooling

If players prefer, they can pool multiple facilities at the same time. If one pooling gets filled, other poolings are automatically cancelled.


Players may withdraw at any time from a pooling. If the pooling has not been filled yet, the withheld money from the player is released. The player may withdraw from a slot (in the case of two/ four-player games) or withdraw from the pooling completely. If the pooling is already filled, the player’s share of the facility fee is not refunded until the team is formed again. This will make sure that unnecessary withdrawals from a filled pooling are discouraged. If the player has completely withdrawn from a pooling (from all the slots in the case of 2 and 4 players), the player has to pay the pooling fee again in order to pool again.

Time-based pooling

Your next question might be, “What if the pooling gets filled too late and I’m not able to make it to the game? “ Not to worry! We’ve considered that possibility too. You can specify for each pooling how much of a notice you will require before a pooling is filled. This way you will not be pressed to participate in a match whom you won’t have time to attend.


For a public pooling, refunding is not involved because the team is not formed yet. For other two types, when a refund occurs, the amount is equally shared amongst all team players and they will receive their share of refunds in their wallets.

Pooling cancellation

The host of a pooling may cancel the pooling any time they wish. When this happens, and if the pooling is filled, all the players get the refund of their share of the facility fee transferred from the host’s wallet to the players’ wallets. If the team is not formed yet, all the withheld money is released from the wallets of all the players.

An un-filled pooling (publically pooled) can get automatically cancelled when the session gets reserved. In this scenario too, all the withheld money and the facility fee shares of the already withdrawn players are released or refunded as appropriate.

Reservation cancellation

If the reservation gets cancelled, either by the facility or the host, the refund money, as decided by the facility, will be shared among all players, including the host.

Cancel pending pooling

Don’t have enough money to reserve a turf? Do not worry. If a facility allows, you can reserve a session by paying only a portion of the facility fee. And when your playpals pool and the team is formed, their share of facility fee comes to your wallet and from your wallet the remaining facility fee is automatically paid to the facility and the reservation gets confirmed.

But be warned that a cancel pending reservation get cancelled if another player pays 10% or more of what you have paid and reserve the session. So, if your plans are confirmed, we suggest you either pay the full facility fee (you can do this at the time of reservation or later) and reserve the session or tell your playpals to pool quickly so that the reservation gets confirmed.

Pooling notify

Players can set in their profile whether they want their play-pals to be notified whenever they host a match. Notifications are send via both emails and SMSs.

Players can also specify in their favourite facilities whether they want to get notified when a public pooling or hosting is initiated in those facilties.


Pooling helps players to meet new players.

Pooling eliminates the cash transactions between players through automatic transfer of money between wallets.

Pooling eliminates chatting with one another to know each one’s availability.

Pooling limits the loss of money for the host.

Pooling helps to achieve greater facility utilization.

Poling eliminates the cash transaction between players through the use of money transfer feature for the add-ons they share.


Players can withdraw from a pooling at any time. In the 2 and 4 player games, players can withdraw from specific slots also.

The host can cancel a pooling at any time. All the co-players get their money back in their wallets.

If the slots are already pooled, players can wait-list. If one of the pooled players withdraws, the slot is filled with the new players from the wait-list.

Money is not deducted from player’s wallet until the team is formed.

When the unfilled public pooling is booked by a player, pooling is automatically cancelled. So, facility need not worry about a session going un-used.

Players can specify a minimum time notice they require before the team is formed. The player will not be considered for the team if the time he specified is passed.

Any refund is shared equally among all the players.

After the match is over, players can rate one another.

Players’ info and ratings are available for all the players. So players can decide whether to pool or not with a particular player.

Pooling can be enabled for all kinds of sports.

In 2 and 4 player games, gender based pooling is enabled. This is a nice feature to meet players from the opposite gender.


You must first sign-up with LetUsBook and then select the facility in which you want to pool.

The facility must enable public pooling and hosting in their facilities.

Player wallet must have sufficient money to pool.

Feel excited? So what are you waiting for? Sign-up today and start enjoying this amazing feature at a facility near you. There is no better way to meet new players and friends in your area than through the dynamic pooling. Have questions? Feel free to contact LetUsBook.

LetUs Group of Initiatives
TC 30/71(2), Wisdom Gardens, Vivekandapuram, Peroorkada, Thiruvananthapuram,
Kerala 695005
0889-128-0386 (Office)
0889-128-0386 (Mobile)